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To do more, you need to know more, and see more.

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Made by @Ao Liu, Ph.D., CSM. If you find this template helpful and it introduces a bit of convenience/efficiency to your life and work, please consider donating a scoop of whey protein to me:

Ao Liu is Sharing PM resources, Fitness contents, Science and tech materials

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Note: the following widgets were created with indify. Please create your own and replace the embedding so your clock style and task count are not affected by others playing with them.

https://indify.co/widgets/live/clock/uVlutpojSOn4u3yObSyc

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https://indify.co/widgets/live/quotes/f4E2NAbdH5DXft4hQAnC

Welcome to the to-do list template that combines the power of time and project management concepts from the Eisenhower matrix and Kanban!

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Explanations of the “All tasks” database:

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Each page has the following properties and here is how they are used:

  1. Tags: Currently, there are Life, Hobby and Work, of course, apply your own;
  2. Created Time: This is automatically populated when you create a page;
  3. Started Date: This is helpful if your tasks drag on for multiple days. Mark when you started. It can be used in combination of Complexity, which is like a story point in Jira – a measure of how long the task will take.
  4. Due Date: well a due date is… when it’s due; A task can have no due date.
  5. Health: This is a formula-populated value. It shows you that a task is Past Due **if the due date has passed while the Status is not Done, or, if there is not a due date, but it has been more than 4 days since you started it (if you have a Started Date. As a rule of thumb, you should break down your big tasks into smaller ones, and don’t have anything that runs for more than 3 days.
  6. Status: Options are Blocked, To Do, Today, and Done.
  7. Complexity: This is similar to a story point in Jira. You may choose your own measure of complexity. My rule of thumb is 1 point for every 30 mins. As mentioned above, a single task should never exceed 3 days, or 24 hours. So your max complexity should be 48. You may have heard about the 2-min rule: if something takes < 2 mins, do it right away. In those cases, you can give a 0 to it.
  8. Impact: This is needed for your Eisenhower matrix. High or Low See below.
  9. Urgency: This is needed for your Eisenhower matrix. High or Low See below.